Gold Online Administrator 


A Global company is looking for driven individuals to join a leading brand in the industry. An Administrator, or Administrative Assistant, performs clerical duties to help an office run smoothly and efficiently. 

Duties and responsibilities 

  • Receipting Clients
  • Capturing Stock Invoices(Bringing in stock)
  • Invoicing Clients
  • Buybacks Captured (By CRO Team)
  • Capture Cash books
  • Use Debtors Age Analysis to complete Debtors Recons
  • Use Creditors Age Analysis to Complete Creditors recons
  • Point of Sale recons
  • Use Stock Reports to confirm stocks are correct in the system
  • IBTs
  • Cash books
  • Check bank statements , verify Funds in Account and Legit (eg Not cheques Deposited)
  • Send out EFTs to the  team and  receipt clients on Pastel
  • Update Transaction sheets with Sales, Cost of Sales , Commissions and Profits
  • Capture Supplier Stock invoices (Bring in stock)
  • Invoice Clients
  • Conduct buybacks (Checking , Testing of Coins )
  • Financial Controler duties – Double count cash for Gold and Vaults
  • Stock control
  • Creating and updating supplier Files
  • Loading payments – Preparing payment pack (EFT Requisition, Supplier Invoice and Interim Audit Report)
  • Managing Sharepoint folders for supplier and customer files
  • Compiling Gold Cash ups at the end of the day
  • Working out and Posting Profits Daily/weekly/monthly
  • Stock Count at Month end (weekly/daily) with Gold Manager or a duty Manager
  • Checking Debtors Reports to ensure all Clients are receipted and invoiced
  • Assisting with Head office queries 

Desired requirements and qualification  

  • Must have a E-commerce qualification
  • Excellent communication skills.
  • Creative thinking skills.
  • The patience and ability to engage customers in conversation.
  • Good sales ability.
  • Working knowledge of relevant computer software.
  • Excellent interpersonal and problem solving skills.
  • The ability to handle rejection and stress in soliciting customers

Kindly email your CV to with the job title as the subject